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How WMS and TMS Integration Can Boost Supply Chain Efficiency

Are you looking for new ways to optimize your warehouse operations, including inventory management and logistics efficiency? Then integrating your transportation management system (TMS) with a warehouse management system (WMS) could be the solution. Using two separate systems that are not connected can cause delays, confusion, miscommunication, and tired employees due to double entering of transportation data into each software program. But when these two systems are integrated, they provide enormous benefits in operational productivity and allow teams to manage transportation issues, order management, and load planning before they arise.

Let’s explore why WMS and TMS integration is so important and how it can play a central role in eliminating most manual processes now and well into the future!

Warehouse and Transportation Management Systems and Their Roles

person on top of a laptop surrounded by warehouse, racking, and forklift

The Role of TMS

A transportation management system is a software platform that automates and streamlines many of the processes related to the shipment and delivery of goods for many organizations including warehouses and third-party logistics providers (3PLs). According to explorewms.com, a TMS also helps businesses to plan, carry out, and improve their logistics and transportation processes.

Transportation management systems consist of four key process characteristics:

  1. Decision Making and Planning – TMS selects the most efficient transportation solution based on pre-defined parameters. System parameters may include the priority of shipment, shipping costs, transit time, and route optimization with the fewest number of stops to the shipment’s final destination.
  2. Transportation Plan Execution – A company’s activity during this phase includes acceptance of dispatch and subsequent rates from carriers, plus any EDI transactions
  3. Transit Aftermath Data – Detailed information may consist of freight tracking, transit time, customs clearance, booking and accounting documents, and alerts for transportation delays that may occur due to weather or accidents, for instance.
  4. Logistics KPI Measurement – The ability to generate customized reports for companies to measure their key performance indicators like transit times, shipping costs, labor scheduling, and carrier performance. The detailed information can be used in future TMS solutions planning and shipping process.

All in all, transportation management system software helps warehouses and 3PLs with supply chain management by easily optimizing shipping operations and getting the most out of company resources.

The Role of WMS

A warehouse management system is a software platform that automates and optimizes the processes within a warehouse environment like inventory management. A good WMS reduces errors and increases accuracy for every step in the process from receiving goods to warehouse space allocation, storing, locating, picking, and packing items for shipment. A WMS also provides real-time visibility into system data, allowing teams to easily keep track of what’s in stock and quickly respond to customer orders.

Warehouse inventory management systems can easily integrate with other systems like TMS, ERP, EDI, and e-commerce sites for better automation and operational proficiency for companies. They are typically offered as an on-premises installation or as cloud-based solutions.

By connecting TMS and WMS systems through integration, businesses can maximize efficiency throughout supply chain execution. Primary users get a complete view of the company processes from end to end, allowing them to better plan and execute shipments. The integration of these two platforms also reduces tedious manual work, eliminates double data entries, and minimizes errors resulting in higher customer satisfaction levels.

Benefits of WMS and TMS Integration

supply chain distribution icons

Integrating your WMS source and TMS software offers many benefits that can help improve every aspect of the warehousing and logistics processes. Here are some of the key advantages:

• Increased operational efficiency, accuracy, and visibility throughout the entire process from warehouse to delivery.

• Automated functions, including real-time updates on inventory data and order status, with the ability to track shipments.

• Improved customer experience with more accurate order fulfillment, faster delivery times, and better inventory and shipment information communication.

• Reduced costs from increased visibility into the supply chain, helping to identify areas for transportation management improvement and cost savings.

• Eliminated duplication of data entry, resulting in less manual work and fewer costly mistakes due to human error.

• Improved response to market demand or emerging technologies with the ability to quickly adapt and adjust.

Integrating your warehouse and transportation management systems is a must for any business looking to improve its supply chain planning, efficiency, accuracy, and visibility. With the right integration solution, you can easily maximize every aspect of your procedures from warehouse to delivery. This can result in more efficient supply chain transparency with your customers and carriers for an enhanced customer satisfaction experience.

What You Need to Consider Before Your Transportation Management System Integration

woman surrounded by lightbulbs, one is lit up

Once you’ve decided to integrate your transportation management system with your warehouse management software, there are a few things to consider before getting started. Whether you are among larger or smaller businesses, it is important to take the time to evaluate your current management systems and processes to ensure that everything is ready for integration. Here are some of the key points you should consider:

• What type of data will you need from your TMS for integration?

• What are the current capacities of your existing transportation management application systems?

• How often will data need to be synced between systems?

• Does each system have an API that can be used for the two systems to work together?

• Do you have a clear understanding of the goals and objectives you want to achieve with the TMS integration?

How to Implement TMS and WMS Integration Successfully

The key to successful integration is choosing the right WMS and TMS solutions for your business. Make sure you have a clear understanding of your needs so that you can select an integration process that matches.

Some important features to look for in an integration platform include:

• Easy setup and configuration options.

• Support for various data formats.

• Real-time sync and updates between systems.

• Ability to scale as your business grows.

• Security measures to protect your data.

• Streamlined and customizable reporting capabilities.

Once you have chosen the right integration solution, it’s important to properly configure and test it before going live.

Troubleshooting Tips for Ensuring Optimal Performance After Implementation

reviewing analytics on a screen

Once your TMS integration is up and running, it’s important to make sure that everything is working as expected. Here are some tips for troubleshooting any issues:

• Monitor data synchronization regularly to ensure accuracy between systems.

• Ensure all necessary APIs are enabled and configured properly.

• Check system logs for any errors or warnings.

• Make sure data is being transferred securely.

• Test system performance on a regular basis to make sure it is operating optimally.

By taking the time to properly configure and test your systems after integration, you can ensure that your management systems are working together seamlessly and performing well. When you leverage their combined power, you can unlock new levels of visibility, accuracy, and cost savings throughout your warehouse and logistics processes. A successful integration helps you optimize your operations and ensure a positive customer experience, ultimately leading to increased profits and growth.

The Future of TMS and WMS Integration in the Supply Chain

rows of boxes with barcodes

It is clear that integrating WMS and TMS systems can provide significant benefits for warehouses and 3PLs. As technology evolves in today’s world, more features and options will become available to further improve integration capabilities. Solutions such as artificial intelligence (AI) and machine learning are already being used in some cases to automate tasks such as data analysis and decision-making. In the future, this technology could be used to improve data synchronization and provide accurate real-time transparency into supply chain performance for transportation customers.

The integration of TMS and WMS systems is essential for achieving greater efficiency, accuracy, and cost savings throughout your supply chains. By choosing the right system solutions and taking the necessary steps to configure them properly, you can unlock the full potential of these two powerful tools. With the right integration strategy in place, you can optimize your transportation operations and ensure a positive customer experience.

To stay competitive in today’s market, it is essential to take advantage of the power of TMS and WMS integration. By leveraging their combined capabilities, you can gain greater visibility into your entire transportation supply chain and improve performance from warehouse to delivery. This allows you to stay ahead of the competition and ensure a successful future for your business.

Integration with Supply Chain Solutions from Logimax and Varsity Logistics

Logimax and Varsity Logistics are two of the leading providers of WMS and TMS in the market today. Our team of experts can help you find the perfect solution for your business, allowing you to optimize workflows, increase efficiency and improve customer service from smaller shippers to the largest carriers. We strive to deliver top-notch quality products and services that can be tailored to your specific needs. Contact us today to learn more about our TMS and WMS integration solutions for the supply chain industry. We look forward to helping you optimize operations and unlock the full power of automation and connectivity.

Integrating TMS and WMS systems can be complex, but with the right tools, resources, and expertise it can be implemented and work to your advantage while realizing many additional benefits. By taking the time to understand your inventory, transportation, and logistics business needs, evaluate current systems, and implement a well-suited integration solution, you can unlock the full power of TMS and WMS to improve your entire supply chain.

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/ By Logimax / 3PL • Logistics Software • Warehouse Management Software (WMS)/ 0 Comments

3PL Best Practices: Tips for Third-Party Logistics Providers

If you are in the business of logistics, then you know that third-party logistics (3PL) providers are a vital part of the supply chain. 3PLs provide critical support to companies that need help getting their products to market. But what makes a good 3PL? And how can 3PLs improve their performance and gain a competitive advantage?

In this blog post, we will discuss some best practices for 3PLs and offer tips for success. We will also introduce Logimax WMS, a tool that can help manage 3PL operations and improve business efficiency.

What Makes a Good Third-Party Logistics Provider (3PL)?

There are many factors that go into making a good third-party logistics provider.

First and foremost, a good 3PL Provider is one who can offer its customers comprehensive and integrated supply chain management solutions. This means that the provider has access to the necessary resources to handle all aspects of the customer’s supply chain needs, from transportation and warehousing to inventory management and order fulfillment.

Although, not all 3PLs handle every aspect of the supply chain. Some specialize in specific areas, such as transportation or warehousing, for example. However, it is important to offer a comprehensive solution to your customers within the range of services you provide.

In addition, a good 3PL Provider is one who is able to offer its customers customized solutions that meet their specific needs. No two businesses are alike, and each has its own unique set of supply chain challenges. A good provider will take the time to understand the customer’s business and develop a solution that is tailored to their individual needs.

A good provider will also be proactive in their approach to the customer’s experience, always having the goal of improving customer service. They should have a team of highly skilled and knowledgeable customer service representatives who are available to help their clients with any issues that may arise.

Finally, a good 3PL Provider is one who is always looking for ways to improve and innovate. The logistics industry is constantly evolving, especially with the online commerce evolution. It is important for providers to keep up with the latest trends and technologies. By investing in new tools and processes, providers can maintain a competitive edge and offer their customers the best possible service.

Today’s challenging market and business environment mean that the value supply chains provide is greater than ever. 3PLs with a unique value proposition can reap the rewards of their forward-minded logistics efforts.

Warehouse with conveyor, icons showing different processes

3PL Best Practices: For Third-Party Logistics Providers and Supply Chain Companies

Determine and Measure Key Business Metrics

The first step in implementing best practices for 3PLs is to determine the key business metrics that will be used to measure success. These metrics will vary from business to business, but some common examples include on-time delivery, order accuracy, transportation costs, and customer satisfaction.

Once the key metrics have been identified, it is important to track them on a regular basis and use them to inform decision-making and business process improvement.

Invest in Technology

Technology can be a powerful tool for 3PLs. By investing in warehouse management systems (Logimax WMS), transportation management systems (TMS), radio frequency identification (RFID), digital payment processes, and other technologies, providers can automate many of the tasks associated with managing the whole supply chain. This includes tasks such as order processing, inventory management, and recording shipment transportation progress.

This can free up time and resources that can be reinvested in other areas of the business. In addition, technology can provide benefits like smart contract management, real-time shipment visibility, as well as the ability to track data and KPIs. This can help a company achieve valuable insights into its operations and identify areas for improvement.

Develop Strong Partnerships

3PLs rely on partnerships with transportation carriers, warehousing facilities, and other suppliers to support their operations. It is important for providers to develop strong relationships with these partners and establish clear lines of communication.

By building stronger partner and better carrier relationships, and collaborating closely, providers can optimize their operations and provide their customers with the best possible service. Not to mention lowering freight spend and other costs.

Cross Train Employees

In order to be successful, 3PLs must have a team of highly skilled and knowledgeable employees. One way to ensure that employees are prepared for the challenges of the job is to cross-train them in multiple areas of the business.

This will give them a better understanding of how the different parts of the supply chain work together and allow them to more effectively solve problems.

Ensure Your Inventory is Accurate

An accurate inventory is essential for 3PLs. If a provider does not have an accurate count of the products in their warehouse, they will be unable to properly fulfill orders and may end up losing money.

There are many ways to improve the process of managing inventory, such as implementing barcoding and RFID technologies, conducting regular physical counts, and using data analytics to identify patterns.

Perform Cycle Counts

An effective way to manage inventory levels and prevent stock-outs is to perform regular cycle counts. By counting inventory on a regular basis, providers can identify discrepancies quickly and take corrective action. This will help to ensure that customer demand is always met by having products in stock.

Streamline Your Receiving Process

The receiving process is one of the most important aspects when creating a more efficient logistics operation. In order to make this process more efficient, providers should use barcodes and RFID tags, set up an accurate receiving schedule, and train employees on proper receiving procedures. By taking these steps, providers can improve the efficiency of their operations and reduce the risk of errors.

Keep a Clean and Organized Facility

A well-organized and clean facility is essential for 3PLs. Not only does this create a better working environment for employees, but it can also help to improve efficiency and accuracy. Providers should create an organized storage system, implement regular cleaning schedules, and use labels and signage to clearly identify products.

Invest in Robotics and Automation (Only if it Will Increase ROI)

Robotics and automation can be great ways to improve the efficiency of 3PLs. By investing in these technologies, providers can reduce the need for manual labor, minimize errors, and increase productivity.

However, it is important to note that not all automation technologies are right for every business. Before investing in robotics and automation, providers should carefully consider the needs of their operation and the potential return on investment.

Implement Warehouse Zone Planning

Warehouse zone planning is a great way to improve the efficiency of 3PLs. By creating zones for different types of products, providers can more easily track inventory and fulfill orders. Additionally, this method can help to reduce congestion in the warehouse and make it faster and easier for employees to move around, thereby yielding lower costs.

Optimize Putaway Processes

The putaway process is one of the most important steps in third-party logistics. In order to optimize this process, providers should use data analytics to identify patterns, establish efficient storage locations, and train employees on proper procedures. By taking these steps, providers can improve the efficiency of their operations and reduce the risk of errors.

Choose the Right Picking Process

There are many different picking processes that 3PLs can use. The most important thing is to choose a process that will work best for the specific needs of your operation. Some factors to consider when choosing a picking process include order volume, product mix, and storage density.

Logimax WMS: A Tool Designed for Third Party Logistics Companies

In addition to following the best practices outlined above, 3PLs can also use Logimax WMS to help manage their operations. Logimax WMS is a cloud-based warehouse management system that provides users with the tools they need to streamline their operations and improve efficiency.

Some of the features offered by Logimax WMS include:

  • Automated Receiving and Putaway: With Logimax WMS, providers can automate their receiving and putaway processes, which will help to improve accuracy and reduce labor costs.
  • Inventory Management: Logimax WMS provides users with the ability to track inventory in real-time, which will allow them to avoid stock-outs and ensure that orders are fulfilled on time.
  • Order Fulfillment: Logimax WMS offers a number of features to help users fulfill orders more efficiently, including order picking, packing, and shipping.
  • Reporting: Logimax WMS provides users with the ability to generate reports that will help them track their performance and identify areas for improvement.

By investing in Logimax WMS, Third Party Logistics companies can improve their efficiency and offer their customers a better experience. To learn more about Logimax WMS, visit our website or contact us today.

Conclusion

Third-Party Logistics companies play a vital role in supply chains and it is important for them to follow best practices in order to be successful. By using data to their advantage, streamlining their processes, investing in training, and using a comprehensive WMS, providers can improve their operations and provide their customers with a better experience. Following this advice can make all the difference for freight and logistics industry companies.

If you are looking for ways to improve your 3PL business, then consider implementing Logimax WMS. It is a powerful tool that can help you manage your operations more effectively and improve your bottom line.

Contact us today to learn more about Logimax WMS and how it can help your business.

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Yard Management 101: Introduction And Best Practices

Curious to learn about yard management and how you can implement best practices in your business? Read on for more information.

What Is Yard Management?

In the world of logistics and supply chain, yard management is a term used to describe the organization and handling of materials in a designated yard or outdoor storage area. This can include everything from organizing shipments and tracking inventory to loading and unloading yard trucks.

While it may seem simple on the surface, there are a number of best practices that must be followed in order to ensure efficient and safe operations.

In this guide, we will discuss what yard management is, as well as some of the best practices and yard management solutions for warehouses, logistics companies, and supply chain operators of all sizes.

What Is A Yard Management System And Yard Management Software?

A yard management system (YMS), or yard management software, is software that helps logistics and supply chain professionals plan, execute, and optimize yard operations. A good YMS will have features such as real-time tracking of assets, yard maps, appointment scheduling, and gate control.

YMS can be used to track inbound and outbound shipments, optimize yard space, and improve communication between yard workers and other stakeholders.

Why Is It Important?

Yard management solutions are important for a number of reasons.

First, it can help to improve the efficiency of your warehouse or distribution center operations. By having a clear picture of what assets are in your yard, you can avoid potential bottlenecks and delays in supply chain management.

Secondly, yard management can help to improve safety in your facility. By tracking assets and keeping yard workers informed of their location, you can help to avoid accidents and injuries.

Finally, it can also help to improve customer satisfaction by ensuring that shipments are loaded and unloaded in a timely manner.

ship port staging area

Yard Management Software System: Key Functionalities

As we mentioned earlier, a yard management system is software that helps logistics and supply chain professionals to plan, execute, and optimize yard operations.

Some of the key functionalities of yard management software include:

Real-time tracking of assets:

A good YMS will have features such as real-time tracking of assets, yard maps, appointment scheduling, and gate control.

Inbound and outbound shipment tracking:

YMS can be used to track inbound and outbound shipments, optimize yard space, and improve communication between yard workers and other stakeholders.

Appointment scheduling

By having a clear picture of what assets are in your yard, you can avoid potential bottlenecks and delays.

Gate control

By tracking assets and keeping yard workers informed of their location, you can help to avoid accidents and injuries.

Now that we have a better understanding of what yard management software is and why it’s important, let’s take a look at some of the best practices for warehouses and supply chains.

Yard Management Process Flow

The process flow can be divided into four main phases: Receiving, Staging, Shipping, and Maintenance.

Receiving:

The first step in the process is receiving. During this phase, shipments are delivered to the yard and checked in. This includes verifying that the shipment is complete and that all the necessary documentation is in order.

Staging:

Once a shipment has been checked in, it will be staged for loading or unloading. During this phase, yard workers will use YMS software to plan the most efficient route for moving the shipment through the yard.

Shipping:

The next phase in the process is shipping. During this phase, shipments are loaded onto trucks or trailers and dispatched to their destination.

Maintenance:

The final phase in the process is maintenance. During this phase, yard workers will conduct routine maintenance on yard equipment and infrastructure. This includes tasks such as mowing the lawn, repairing fences, and painting lines on the pavement.

By following these four simple steps, you can ensure that your yard process is efficient and effective.

trucks ready to be loaded

YMS Integration Options

In order to get the most out of your system, it’s important to integrate it with other systems in your warehouse or distribution center.

Some of the most common integration options include:

  • Warehouse Management System (WMS): A WMS is software that helps you to manage the day-to-day operations of your warehouse.
  • Transportation Management System (TMS): A TMS is software that helps you to plan and execute transportation operations.
  • Enterprise Resource Planning (ERP) system: An ERP system is software that helps you to manage your business’s finances, inventory, and operations.

By integrating your YMS with other systems in your business, you can help to improve the overall efficiency of your operations.

Logimax WMS offers a number of integration options to help you get the most out of your YMS.

Contact us today to learn more about our integration options.

Optimization Opportunities Offered By YMS Implementation

Once you have a yard management system in place, there are a number of optimization opportunities that you can take advantage of.

Some of these optimization opportunities include:

Improving yard utilization

By tracking assets and yard activities, you can identify opportunities to improve yard utilization.

Improving communication

By integrating your YMS with other systems in your business, you can improve communication between yard workers and all stakeholders.

Improving safety

By tracking assets and yard activities, you can help to improve yard safety.

Improving customer satisfaction

By tracking yard activities and integrating your YMS with your transportation management system, you can improve customer satisfaction.

Reducing yard congestion 

By tracking yard activities and managing gate entry and exit, you can help to reduce yard congestion.

Improving appointment management

By integrating your YMS with your transportation management system, you can improve appointment management.

Reducing dwell time

By tracking yard activities and integrating your YMS with your transportation

By taking advantage of these optimization opportunities, you can help to improve the overall efficiency of your yard management operations.

Dock and Yard Management System

Like a yard management system (YMS), a dock and yard management system (DYMS) is software that helps you to manage the operations of your dock and yard.

A DYMS can help you to improve the efficiency of your dock and yard operations by providing features such as:

  • Real-time tracking of assets
  • Accurate yard maps
  • Gate entry and exit management
  • Appointment management
  • Dock and yard activity reporting

By using a DYMS, you can help to improve the efficiency of your dock and yard.

Key Benefits Of Dock And Yard Management System (DYMS)

A DYMS is a software application that helps to manage yard operations in a warehouse or distribution business.

The goal of a DYMS is to optimize the flow of traffic and resources in and out of the yard, while also reducing costs and improving customer satisfaction.

warehouse dock doors

There are a number of benefits that can be achieved by using a dock and yard management system, including:

Improved asset visibility

A DYMS can help to improve asset visibility by tracking the location of assets in real-time. This information can be used to optimize operations and avoid delays.

Reduced costs

A DYMS can also help to reduce costs by improving the efficiency of operations. By reducing the time it takes to load and unload trucks, you can free up valuable yard space and reduce labor costs.

Improved customer satisfaction

It can also help to improve customer satisfaction by ensuring that shipments are loaded and unloaded in a timely manner.

Yard Management Systems And Warehouse Management Systems

A YMS is often integrated with a warehouse management system (WMS) to provide a complete view of warehouse operations.

The integration of these two systems can help to improve communication between yard workers and all stakeholders.

It can also help to improve the overall efficiency of your business.

Container Yard Management

Container yards are areas where containers are stored prior to being loaded onto ships or trucks.

There are a number of best practices that should be followed in order to ensure efficient container operations.

Some of these best practices include:

  • Using software to track containers
  • Maintaining accurate yard maps
  • Creating efficient loading and unloading plans
  • Communicating yard status to all stakeholders

By following these best practices, you can help to improve the efficiency of your container yard operations.

container yard management

Today’s Challenges

Despite the many benefits offered by yard management systems, there are a number of challenges that can make it difficult to implement a YMS. Some of these challenges include:

Lack of standardization

There is no one-size-fits-all solution. Every business has its own unique set of requirements. This can make it difficult to find a yard management system that meets your specific needs.

Cost

Due to their complexity, these systems can be expensive to implement and maintain. You may need to invest in new hardware, software, and training for your staff.

Complexity

Yard management systems can be complex to set up and use. They often require integration with other systems, such as transportation management systems and warehouse management systems.

In spite of these challenges, the benefits offered by these systems can be well worth the effort.

Yard Management Capabilities For Modern Logistics

Whether you are using yard management for the first time or are looking to improve your current system, there are a few key capabilities that you should look for in a yard management software solution.

Real-time Asset Tracking

The first step to successful yard management. One of the most important features of a yard management system is knowing what assets you have in your yard and where they are located.

Any modern business also needs the ability to track these assets in real-time. This information can be used to improve operations and avoid potential delays. This can be done with the help of RFID tags, barcodes, or GPS tracking devices.

Load Planning and Load Optimization

A good system will help you to plan and optimize your load plans. This can include things like shipment sequencing and order consolidation.

Communication

Clear and concise communication is essential for any system to be successful. This includes communication between yard workers, dispatchers, and other stakeholders.

Reporting

A good YMS will also provide you with the ability to generate reports on your operations. This can be useful for identifying trends and improving your process.

Appointment scheduling

Another important feature is the ability to schedule appointments. This can be used to ensure that operations are running smoothly and that there are no potential bottlenecks.

These are just a few capabilities that are essential for modern logistics.

containers ready to be loaded

Yard Management Best Practices:

There are a number of best practices that should be followed in order to ensure efficient and safe operations.

Some of these best practices include:

  • Tracking all assets in the yard in real-time
  • Maintaining accurate yard maps
  • Scheduling appointments for yard activities
  • Managing gate entry and exit
  • Communicating yard status to all stakeholders

By following these best practices, you can help to improve the efficiency and safety of your operations.

Choosing A Vendor

When choosing a yard management system vendor, it’s important to consider your specific needs and requirements.

Look at all of the features offered by a vendor to find the best solution for your business.

Yard Management System Cost

The cost of a modern and efficient system will vary depending on the features and functionalities that you require.

Expect to pay a monthly fee that provides a basic system.

However, if you need more advanced features, there may be an extra cost.

How To Implement A Yard Management System

If you’re looking to improve the efficiency of your business, implementing a yard management system is a great place to start.

There are a few things that you need to keep in mind when implementing a YMS:

  • Define your goals and objectives
  • Choose the right system vendor
  • Train your employees
  • Set up yard management processes and procedures
  • Monitor and measure results

A YMS can work seamlessly with your WMS once integrated. But third-party systems may require custom integration. The benefit of using a Logimax WMS with a YMS Module is that no added integration work is required.

Yard Management Solutions: Logimax WMS + YMS Module

If you’re looking for the best yard management software that can help you to improve the efficiency of your business, look no further than Logimax WMS with a Yard Management module.

Logimax WMS can be easily integrated with our cloud-based yard management solution. This combination offers all of the features and functionalities that we’ve discussed in this guide.

Some of the key benefits of using Logimax WMS with yard management module include:

  • real-time tracking of assets
  • inbound and outbound shipment tracking
  • appointment scheduling
  • gate control
  • increased customer satisfaction.

With a third-party YMS, it requires being integrated with your warehouse management system. However, Logimax WMS with a YMS module requires no added integration work. This saves you time and money.

Final Thoughts

In conclusion, yard management is a critical part of any warehouse or supply chain operation. By following the best practices outlined in this guide, you can help to improve the efficiency and safety of your operations.

If you have any questions or if you would like to learn more about our yard management software, please contact us. We would be happy to answer any of your questions. We offer a free consultation to help you determine if our system is right for your business.

Contact us today to learn more about how we can help you improve your operations.

FAQs

Yard Management Definition

Yard management is the coordination of yard operations in a warehouse or distribution center. The goal is to optimize the flow of traffic and resources in and out of the yard, while also reducing costs and improving customer satisfaction.

What Is a Yard In Supply Chain? What Does Yard Mean In Logistics?

A yard is a location where goods are stored prior to being loaded or unloaded for transport. Yards are commonly used in the transportation and logistics industry, as they provide a convenient place to store goods while they are waiting to be shipped.

What is a yard warehouse?

A yard warehouse is a type of storage facility used to store goods waiting to be shipped. Yard warehouses are typically located near transportation hubs, such as airports or railroads.

What is a yard and a dock?

A yard is a location where goods are stored prior to being loaded or unloaded for transport. A dock is a structure that is used to load and unload ships. Docks are typically located near yards. Dock management is an essential function of any DYMS. A good DYMS can help your dock teams operate efficiently.

What is Yard Management Software?

It is a type of software that is designed to help businesses coordinate yard operations. This software can be used to track vehicles, schedule appointments, and manage resources.

Worker scanning a return in warehouse
/ By Logimax / 3PL • Inventory Management • Logistics Software • Supply Chain Management • Warehouse Management Software (WMS)/ • • • • / 0 Comments

How to Maintain Order and Process Returns in the Warehouse Efficiently

Product returns are always a hassle. Whether it’s due to shipment damage, product malfunction, or product recall, managing returns effectively is essential for 3PLs and warehouses. One of the biggest challenges when handling returns is keeping employees’ labor-intensive tasks well organized. Through automated processing and integration with external systems, your 3PL warehouse management system (WMS) software should be easy for employees to use and track stock to process returns efficiently.  

Your Logistics Software is Key

WMS software is the backbone of any distribution center, and it can help you maintain order and efficiently process returns. With a powerful, easy-to-use warehouse management system, you will be able to track all inventory from initial arrival to shipping orders out the door. And since your WMS also handles returns or recalls, you can make decisions based on real-time data rather than estimates or guesses. 

The best 3PL WMS software should supply product information and traceability for every single item moving in or out of your facility. This includes inventory location assignments, product expiration dates, and lot numbers. Lot and expiration date details should automatically be tied to each item’s barcode since all inventory transactions require a scan. Warehouses whose WMS supports radio frequency and barcode labeling can leverage their wireless network to experience dramatic increases in inventory accuracy, picking accuracy, and productivity.  

Efficient logistics operations are vital to product returns and recalls. The best WMS software from Logimax optimizes efficiency by:  

  • Automatically sorting single or batch orders by date 
  • Measuring user productivity against established time standards 
  • Automatically enforcing product consolidation and rotation based on item and location rules 

WMS Software Can Help with Labor Savings 

All return and recall processing rules can be pre-set and tracked through your WMS software. Logimax can even work with your HR system via advanced metrics to preplan and optimize workflow to track labor hours. Utilizing barcoded employee badges and asset/equipment tags, 3PL warehouses can easily trace employee time and attendance, labor and equipment costs for returns, and how long employees and equipment are assigned to activities. With the WMS software and your HR system working together, you will know exactly how high your labor costs are per task and can make any future accommodations for better productivity.   

Instituting Return Procedures 

Return guidelines are usually specified by each customer based on their requirements. However, 3PL warehouses always implement a standard set of procedures for returned goods because you must have a set way of physically handling and processing inbound returns. Every step in the process can be stored in Logimax’s WMS software for full return traceability. 

1.  Receiving Returned Inventory

A Return Merchandise Authorization (RMA) or Return Goods Authorization (RGA) form should always be filed prior to the initial product return. These forms can easily be generated and sent using a web client portal. Customer name, return authorization date, order number, and carrier tracking number are pieces of information usually included. On arrival at the warehouse, the shipment is compared to the RMA/RGA for accuracy. Once received into the WMS system, returned products should be marked accordingly and moved to the inspection area.

2.  Inspecting Returns

When you receive a returned item, it’s important to be thorough in your quality inspection process. There are a few different things you’ll want to check for: 

  • Carton and product damage 
  • Product expiration dates 
  • Product tags, including barcodes and stickers 
  • Any other markings on the product or packaging that may indicate tampering or reconditioning 

Food items cannot be resold once returned. Log these returns immediately and dispose of the food product accordingly. Return damaged or malfunctioning products to the manufacturer or destroy them per customer instructions, recycling procedures, and governing agency guidelines.   

3.  Repacking Inventory

Non-food products can be resold if the item is not damaged or malfunctioning and damage is only to the packaging. These items can usually be repacked and added back into inventory with a new SKU assigned to note that it was previously returned. These items are sometimes offered at discounted prices — as warehouse deals or opened box discounts. Repacks occur either at the warehouse facility or the manufacturer depending on the 3PL warehouse partnership.  

Procedures for Recalls

Distributors and 3PLs both can be incredibly valuable to brands in managing their product recalls. During a recall, a warehouse must be able to provide complete life cycle information on affected SKUs, including lot number and expiration date. It’s vital that the warehouse is aware of what recalled inventory is in-house, quantities shipped out already and to whom, and how much recalled product is yet to be received.  As a general rule, recall procedures should include: 

  • Report all prior shipments of recalled products to your client. 
  • Immediately put a hold on all of the recalled SKUs. No product marked for recall should be allocated or shipped, even if it is on the staging dock. 
  • Assign a segregated area of the warehouse for recalled products. For better visual identification, indicate the area with appropriate signage and mark items with hold tags. 
  • Alert customers. This may be done by the manufacturer or distributor depending on procedural recall assignments. Customer communication typically is in the form of an email and sometimes accompanied by a press release. 
  • Do not receive any additional recalled product from the manufacturer even if it is on order.  
  • Change the class code of the recalled product SKU for potential ordering, picking, receiving (returned), or destroying under specified guidelines and regulations.  
  • Generate and issue appropriate reports to the client. 
  • Some clients may require a mock recall as part of their partnership with the warehouse to ensure that the process will run smoothly, should a recall occur.  

Trends in Returned Products

Logimax WMS software can also aid your clients in identifying trends in returns by generating customized reports. These can include which products have been returned, why, when, and how often over select periods of time. This is particularly helpful in identifying future recalls, uncovering packaging or shipping issues and problems, and highlighting possible product defects or opportunities for improvement. The ability to provide this information to your clients gives your business a huge advantage. 

Because the supply chain is built on relationship building and cooperation between your 3PL warehouse and customers, look into finding the right technological solutions for your inventory tracking. Make your returns processes more effective by integrating the best software for warehouse management systems from Logimax. 

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4 Reasons to Consider Moving to the Cloud

Cloud-based computing, or “the cloud,” is a new way to deliver on-demand services through a subscription model. For companies of any size, from startups and beyond, the cloud provides affordability, around-the-clock connectivity, scalability, greater security, and more.

Operating in the cloud means moving away from tangible software that is installed via on-site hardware versus software run on distant servers that are owned and operated by your hosting provider. The IBM i platform, for example, is the hosting server for Logimax. There are many reasons why moving to the cloud gives your company a long-term advantage. Here are the main four.

Safety and Security

A browser-based solution like the cloud guarantees your company protection. Because your resources live on a hosting platform located outside your company, your most valuable data is immune to both physical threats (flooding, outages, natural disasters) and viral threats. Downtime is reduced. Accessing your system remotely from anywhere in the U.S. is simple. You can enjoy the confidence of knowing your data lives a healthy life and is there for you whenever you need it.

IBM i Expertise

Your cloud host matters. When you move to the cloud you want to make sure you choose a hosting platform that is there for you, no matter your question or need. IBM i host providers are known worldwide for providing a range of experts backed by years of experience in the field. They speak your language. You won’t be trapped in a web of lost calls or misdirected transfers. You’ll find experts who are not reading from a book but have expertise grounded in experience. The reliability and professionalism of your hosting platform’s support is essential to achieving success.

Cost Savings

The cloud is designed to reduce costs. In fact, the IBM i platform is known to produce a savings of up to 70 percent compared to the on-premise server model. There is no need for hardware, data servers, or other forms of computing infrastructure. You eliminate IT support because it is replaced by the cloud hosting provider. Monthly or annual fees replace upfront application software licenses, application fees, plus all upgrades. The moment you sign up, the savings begin.

Flexible Terms

The cloud won’t lock you in. Instead, you pay only for the resources you need. This can also be adjusted as your company grows or your needs change. Simply put, through the cloud model, you use what you need, however you need it, and how long you need it. Termination can take place any time. All you need is a plan that is tailored to support your immediate needs and your vision for growth.

Is your warehouse ready for the cloud? Visit logimaxwms.com or call (855) 253-8855 to set up a demo or to learn more about our WMS and 3PL software.

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5 Ways to Better Manage Your Inventory

Transparency with your inventory is the surest way to show customers your warehouse operation can be trusted. As paper bookkeeping becomes more obsolete, businesses need to stay ahead of the trend by incorporating digital tools and best practices to help them grow.

Losing sales due to inaccurate inventory counts, or lack of inventory required to fill orders will drive customers to the competition and harm your company’s reputation. Here are five software applications or features that your company should adopt to ensure greater management of your inventory.

  1. Workflow alerts. What happens if there is an unexpected change to your inventory? Workflow alerts get the word out to everyone in your supply chain — the supplier, distributor, manufacturer, and customer — to let them know the problem, the resolution, and the new forecast. These real-time alerts are essential when merchandise is delayed, the wrong inventory counts arrive, or when back orders were not fulfilled.
  2. Inventory forecasting. Enable tools using data algorithms and historical sales data to help you assess demand levels of inventory so you can manage it better to increase sales. You don’t want to make the same mistake twice, such as having low inventory of a particular product during a time in the year the data says it’s needed most. Forecasting helps you prepare automatically; it can even coordinate multiple warehouses to check on overstocked items during a time when there’s a pressing need for them.
  3. Analytics. As with forecasting, analytics tools help your warehouse operation run more efficiently by showing you areas for improvement. Historical data is the basis for reports that may identify trends or shortages, or even drill your process down to provide a snapshot of how things operate during a certain time of day or year. Transparency will help reveal all the inefficiencies in your process in order to help you come up with ways to rectify them.
  4. Warehouse Management (WMS). Inventory management is an essential feature of any WMS. When received, inventory is scanned and assigned a place in your warehouse — All information that is stored in the WMS, which gives you an added level of verification and helps reduce picking errors. The right WMS will also optimize your warehouse space, give you real-time visibility into all of your warehouse activity, and comply with quality control guidelines.
  1. Mobile Proof of Delivery. This application will give your supply chain a real-time notification that the product arrived where it was meant to go. This will save time and eliminate the need for a tracking device or scanning. Managing your inventory when it enters your warehouse and when it leaves is your responsibility, so having greater assurance that it arrived at its final destination is just another way to keep your customers satisfied.

Want to explore a warehouse management solution that fits your business? Visit logimax.com or call (855) 253-8855 to set up a demo or to learn more about our WMS and 3PL software.

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3 Major 3PL Supply Chain Challenges for 2022

2021 was a rough year for everyone, including the product distribution industry. So what does 2022 have in store for the industry now? More problems, of course! Any business involved in product distribution and third-party logistics (3PL) is facing new challenges to get their products to customers in a timely fashion. The general public is still seeing bare shelves in stores and suppliers are struggling to provide inventory to fill the void. Adding new issues to the already ongoing industry problems has been quite a hurdle for manufacturers, warehouses, and retailers alike.

Adding New Problems to Old

Transportation Freight Fright

After taking a hard hit over the past two years, the number of trucks on the road is still not adequate to meet industry demands. Transportation leaders have been working around the clock to increase the number of truck drivers to pre-COVID levels through incentives including sign-on bonuses and other perks. Approximately one million truck drivers will need to be replaced over the next decade according to the American Truck Driver Association’s 2021 Driver Shortage Update. The forecast is based on gender and age, as well as expected freight growth trends in driver demographics. Over the past two years, labor shortages in the shipping industry led to fewer trucks for available distribution methods.

And then there is the unrelenting torrential weather. From tornadoes and unprecedented rains to crippling ice and snow, 2022 has witnessed record-breaking storms and floods that have shut down several regions of the U.S. Making winter months even more challenging, the higher frequency and increasing magnitude of these weather patterns are being seen from coast to coast resulting in additional shipping delays.

Help Wanted

Moving products in the supply chain takes people to make it happen. 2020 worldwide shutdowns due to the COVID-19 pandemic led to millions of people hitting the unemployment line. However, when health restrictions lifted and businesses reopened, many former employees did not go back to their old jobs. This resulted in service, retail, shipping, manufacturing, warehouse, and distribution employment gaps. “The warehouses and distribution centers, those staff were laid off,” said Port of New York and New Jersey deputy Bethann Rooney in a recent Cheddar News article. “They went on unemployment and it’s been very slow to get them back into the workplace,” she added.

To add insult to injury, massive sick-outs are now being felt from the worldwide spread of the Omicron and other emerging variants. All industries have been impacted, leaving businesses with no choice but to rely on overworked skeleton crews or reduce hours of operation. As more and more employees choose to pursue different career paths, commonly referred to as the ‘Great Resignation,’ employers have experienced major gaps in sustainable labor. In an article from The Seattle Times, owner Stewart Leonard Jr. of northeast United States supermarket chain Stew Leonard’s stated, “Everyone is hit with a shortage of labor…Some because of the Great Resignation, but a lot of it is the Omicron surge.”

Pipeline Backup…Again

Although slowly clearing out the backlogs, United States ports are still having problems moving products off the docks. It’s not just about full containers and ships sitting in line at sea anymore. Manufacturers are also playing catch-up and filling backorders while trying to juggle new orders and distribution. Some cities have now shut down factories due to spikes in COVID transmission in China and the United Kingdom, resulting in a reduction of goods imported into the U.S. yet again.

Not everything is doom and gloom. Let Logimax help relieve your stress, with an evaluation of your warehouse management system software today.

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Why Your WMS Software is Key to Unlocking Current Supply Chain Problems

You’ve read it in the headlines. It affects everyday life whether you are the consumer or a product supplier. Severe supply chain backlogs are crippling product sales everywhere and it’s not only costing companies significantly but straining customer relationships. Issues can include late shipments, persistent out-of-stocks, and disgruntled end-users, to name a few.

With no supply chain relief in the near future, you must have a strong grasp of your current warehouse management system (WMS) software and its capabilities, or lack thereof. Does your current WMS software live up to your expectations? If not, a re-evaluation may be in order.

To be the most efficient, and therefore most profitable, during and after this dreadful supply chain crisis, the right WMS software can help you succeed.

Top Benefits of Exceptional Warehouse Management (WMS) Software

  1. Better Inventory Visibility – If your current WMS software is constantly experiencing problems or not providing you real-time updates, it can lead to considerable operational problems. With a more powerful WMS software system from Logimax, you can view up-to-date inventory data to see what’s actually in stock and ready to go during all points of the distribution process. From receiving to stocking to storing, having a clear picture of exactly what products are on hand means you can maintain the appropriate amount of inventory, process orders, and ship on time without issue. A great WMS software also provides valuable forecast information to help you get a jump on reordering stock in enough time to avoid supply chain problems.
  2. Lower Operating Costs – If your current WMS software is not providing data in one or more areas, it can drastically affect your overall warehouse operations. A great deal of time can be wasted having employees searching the aisles to locate products because your software doesn’t allow for proper inventory tracking. The right software from Logimax can lower your operating costs by helping you plan your warehouse space and labor as efficiently as possible. A superior provider can aid you in determining the proper inventory location, shelving set-up, and pallet arrangement, plus the equipment needed for the best functionality.
  3. Optimal Security – It is critically important that your WMS software provides the highest security to thwart threats to your operations. Security breaches will cause even more problems on top of the current supply chain crisis. Are your warehouse operations truly protected through your current software? A superior system allows you the ability to create audit trails so transactions are tracked to specific employees, therefore reducing the risk of theft and improving accountability. Software with user-access controls means you decide which team member has access to specific levels of information across your organization.
  4. Just-in-Time (JIT) and Just-in-Case (JIC) Inventory – Just-in-time (JIT) inventory ensures you aren’t holding large amounts of inventory for long periods of time, while Just-in-Case (JIC) inventory imagines the worst-case scenario for your most critical items (think semiconductors or, two years ago, masks and hand sanitizers) so you don’t run out. It’s a balance that requires forecasting and continually adjusting that forecast as things change. Your WMS software should enable you to set and update reorder levels and to exchange that information in real-time with your suppliers and customers. Whether you distribute sourced products from overseas or are kitting for local manufacturers, if they can’t keep you stocked and you don’t have products to store and distribute, it will hurt your bottom line.
  5. Improved Billing Management – Billing tools or modules built right into WMS software or that can seamlessly integrate with third-party apps make the process of managing A/R and A/P a snap. By adding a multi-functional software package from Logimax you can manage WMS billing without the hassles and added resources that may be necessary with less powerful software.
  6. Enhanced Supplier and Customer Relationships – Good relationships are more important now than ever given today’s uncertain supply chain atmosphere. With advanced WMS software, you can shorten wait times at the dock doors by scheduling inbound deliveries and outbound shipments, all resulting in faster turnaround times for customers. Couple this with radio frequency tools to drastically improve order accuracy and fulfillment. The result? Your increased reputation for responsiveness will ensure your customers are more than satisfied with your performance.

See how Logimax software can put your company on the right track today.

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4 Ways Logistics and Supply Chain Companies Can Strengthen Their Hiring Practices

Jobs are growing in the supply chain and logistics sector that go beyond the shop floor or the loading dock. Because of the increase in automation and smart technology in warehouses, there is a growing labor shortage of white-collar jobs.

The U.S. Bureau of Labor Statistics reports that logistics jobs will grow by 26% between 2010 and 2020. The need for experienced and trained white-collar professionals is significant. As a result, salaries are rising: According to the 2018 Salary Survey by Logistics Management, the average logistics industry salary is $114,250, up 8% since 2016. Sixty-four percent of survey participants reported that they had a salary hike over the past 12 months; the top three most common job titles are logistics manager or director, operations manager or director, and vice president/general manager.

One reason that salaries are on the rise is these roles require a higher set of skills. The majority of the magazine’s respondents (75%) said that the number of functions they’re performing has increased.

So how can companies recruit skilled workers to close the gap? Here are four ways to consider:

  • Target women. Logistics and shipping are male-dominated industries. Groups like Achieving Women’s Excellence in Supply Chain Operations, Management, and Education (AWESOME) advocate bringing women on by offering them benefits that would appeal to them — flextime, on-the-job training, and executive leadership programs so they can grow and advance their careers. These efforts are greatly needed — Research by AWESOME/Gartner reveals that only 20% of supply chain leadership were women, a figure that has actually been in decline in recent years.
  • Recruit veterans. People with previous experience in logistics for the military are naturals in this industry. The same for drivers and others involved in large-scale logistics operations. Finding them will mean tapping into local and national veterans’ organizations that can provide a clearinghouse for top talent.
  • Round-up Millennials and younger associates. People under 30 represent a candidate pool that is hungry for stable, high-paying employment, and they are at a point in their lives where they are trying out new opportunities. So, create a pipeline early. Start a scholarship program to recruit potential hires and target local colleges and universities to show them how the logistics and supply chain industry is a great place for leadership roles.
  • Re-evaluate benefits. Too often employers pitch potential hires with salary and salary alone. Focus more on benefits that younger candidates will find appealing. Besides investment and health plans, create programs for flex time, or lifestyle and wellness benefits such as discounts at local or onsite gyms. Employers have discovered that to keep workers from job-hopping they must create a workplace where workers feel appreciated — And not just by the numbers on their paycheck.

How have you changed your recruiting practices to target top talent? Have you had success creating a pipeline for younger workers? Let us know!